We Are Hiring: Administrative Coordinator

Company Overview

Future Africa Consulting provides knowledge, strategy, and implementation services to organizations collaborating to build a better Africa. We engage development initiatives from an African perspective, bringing local context and grounded expertise to bear on complex issues and emerging challenges. Our clients include public, private, and philanthropic actors working to improve the continent’s social, economic, and political prospects, centering African actors in creating the future they envision. We are headquartered in Nairobi, Kenya, and work in-person and remotely with regional and global clients.

Role Description

Future Africa Consulting seeks an experienced and dynamic Administrative Coordinator who is committed to delivering exceptional administrative, organizational and logistical support. The Administrative Coordinator will play a crucial role in enabling the CEO, executive-level team members and the organization to operate efficiently. They will also provide calendar management, coordinate team-wide travel logistics, and will be required to apply decision-making to fulfill critical administrative and logistical requests. Our teams work across several issue areas and knowledge domains, requiring a high degree of creativity, adaptability, and responsiveness. The ideal candidate will combine strong administrative experience, a can-do attitude, ability to handle ambiguity and confidential/sensitive information.

Responsibilities

• Provide high-level administrative support relieving senior leadership of detail-oriented tasks.
• Manage senior leadership schedules, including appointments, meetings, events and high priority tasks.
• Manage the team’s and stakeholders travel itineraries (accommodation bookings, visas, and transfers).
• Serve as the main point of contact for visitors, answering inquiries and directing them as necessary.
• Maintain confidential files and documents incl. employee records, correspondence, and reports as needed.
• Oversee administrative functions including procuring supplies, managing IT and facilities compliance (licenses, certificates, permits etc) and requests, and maintaining conference or board room schedules.
• Assist with financial tasks, such as processing expense reports and ensuring compliance with tax requirements through the company system and in concert with the Finance team.
• Perform additional related duties as assigned.

Qualifications

• A bachelor’s or master’s degree, Excellent organizational skills
• Experience working in a similar role in client-facing organizations will be an added advantage.
• Excellent IT skills including Microsoft Outlook, Excel, PowerPoint, and Google Workspace.
• Excellent writing and communication skills and experience presenting complex information in a variety of formats and styles for different audiences, integrating organizational voice, tone, and approaches.
• Sensitivity to varied political and cultural environments and experience living and working in African countries.

Interested candidates should send CVs and professional writing samples to recruitment@futureafricaforum.org. Shortlisted candidates will be contacted for interviews.